Open house sign-in sheet with a QR code to the tour

• Greet first, sheet second: say hello, hand over the feature sheet, then ask them to sign in. People who feel welcome write their real number.
• One clipboard by the door, with a pen that works: tie it on. A second sheet ready under the first.
• Cover the names already on the sheet: a blank page clipped over the filled lines, or a fresh sheet every few visitors. The next visitor should not read the last one's phone number.
• Point at the QR code: "Scan this and you can walk through the home again tonight." It also helps the people who leave without signing in.
• When it is quiet, ask the two questions out loud: do they work with an agent, and how did they hear about the home. Tick the answers for them if they prefer.
• Take the sheet with you when you leave. It holds people's details and should not stay on the kitchen counter.

In the EU and the UK, the GDPR applies to the names and numbers on a sign-in sheet. Whoever collects them needs a reason to keep and use them, and must say who they are and what the details are for. A consent box with a short line under the table is the clearest way to do that at an open house: the visitor ticks it, and you know who agreed to hear from you about this property.

The line on this sheet names you or your agency as responsible for the details, says they are used to contact the visitor about this property only, and that they are deleted when the visitor asks. You can change the words. To send other homes or a newsletter later, ask for that separately: it is a different use.

Look after the paper: type the details into your CRM the same day, keep the sheet locked away or shred it, and delete a visitor's details when they ask. In the US, the calling rules (the National Do Not Call Registry and your state's own) still apply to the numbers you collect.

This is a plain summary, not legal advice. Your national association or a lawyer can tell you what your country asks for.

• The same day: a short text or email to everyone who left a number or address, with the link to the 360 tour and one question, such as "Would you like to see it again this week?"
• Sort by the agent column: people who work with an agent get their agent's details passed on, or nothing at all; people without one are your leads.
• The next day: call the ones who asked questions at the door. Write down what they liked and what did not fit.
• Send the tour link to the ones who could not stay long: the 360 tour lets them walk through again and show the home to whoever else decides.
• Then keep a fixed rhythm for two weeks. The full plan, with scripts and a day-by-day schedule, is in our guide to real estate lead follow up.

A tablet sign-in saves typing later, but it needs a charged battery, a signal and a visitor willing to type on someone else's screen. A paper sheet works in every home, takes ten seconds, and can be signed by two people at once.

This sheet keeps the best of both: the paper at the door, and a QR code that sends visitors to the tour on their own phone, where they look again later and come back to you with questions.